Key General Ledger Accounts

(If General Ledger was not purchased skip this step. Continue to Sales Tax & Sale Account Subledger Codes)

The Key General Ledger Accounts identify the General Ledger account numbers that will be used throughout the system for specific types of postings and controls. This helps automate the system so that the accounting can, in most part, be done behind-the-scenes by the programs rather than requiring every General Ledger posting to be done manually.

Go to the Admin>>Update System Information>>K-Key G/L Accounts

Screen 1

Currently Not Used	The Key General Ledger Account Number screen defaults using the default Chart of Accounts. It is not necessary to change these numbers unless you use a different Chart of Accounts or if you use different account numbers in certain fields. If you feel you need to modify any numbers, we suggest you please contact BSS technical support team to review.	Contracts in Transit	The Key General Ledger Account Number screen defaults using the default Chart of Accounts. It is not necessary to change these numbers unless you use a different Chart of Accounts or if you use different account numbers in certain fields. If you feel you need to modify any numbers, we suggest you please contact BSS technical support team to review.
Currently Not Used		Work In Process
Currently Not Used		Discounts Earned
Cash Sales - Equipment		Discounts Allowed
Currently Not Used		Finance Charge Income
Deposits Recv'd thru O/Counter		Depreciation Expense
Deposits Recv'd thru Svc Shop		Used Equipment Invent.
Deposits Recv'd thru Rentals		Current Year P & L
Deposits Recv'd thru Equipment		Prior Year P & L
Deposits Recv'd thru Auction		Sales Planning
Cash Acct for Cash Receipts		Parts Invent Asset Acct
Cash Acct for Cash Disbursement		Rental Insurance Exp.	For Rental Inventory users only: The Rental Expense fields should be completed only if you prefer a breakdown of the expense accounts for your Rental module. If account codes are placed in these fields you will be forced to enter an Equipment stock number when completing General Ledger or other types of entries to these accounts. This is creating a control so that these expenses are captured for that piece of equipment when entered through any accounting program of BSS.
Cash Acct for A/P Checks		Rental Interest Expense
Accounts Payable Trade		Rental Maintenance Exp.
2nd Accounts Payable		Rental Tax Expense
Parts & Service A/R		Rental Miscell. Expense
Equipment A/R		Damage Waiver Income
Rentals A/R		Rental Deprec. Expense
Warranty A/R		Rental Revenue
Popup For a list of existing data.	Screen 2 To advance to the 2nd screen.		End Pgm To exit program and return to the main menu.

2. Press ENTER to advance to the next screen

The 2nd screen sets up the controls for the Equipment Inventory module to connect with General Ledger. With account codes in place, every time a program tries to post to these General Ledger accounts, it knows to require a stock number which will allow the system to maintain entries on the master record for the specified equipment item. Without these accounts being setup, the General Ledger would be affected without touching the Equipment Inventory master record and that would make the two unbalanced when compared with each other.

Screen 2

Equipment Inventory		Floor Plan Notes
#1	Specifies the General Ledger base account that is used for equipment asset accounts (example:120, 121, 123, 125).		Specifies the corresponding General Ledger base account for the floor plan accounts (example:220, 221, 223, 225).	Default G/L Division for:
#2				Service Shop Posting	These fields allow you to post the respective tickets to separate General Ledger divisions. These fields allow you to post respective tickets to separate Departments Note that you must have the appropriate General Ledger accounts setup for this to work.
#3				Counter Ticket Posting
#4				Rental Ticket Posting
#5				Equipment Sales Posting
#6
#7				Default G/L Department for:
#8				Service Shop Posting
#9				Counter Ticket Posting
#10				Rental Ticket Posting Equipment Sales Posting
	Screen 1 To go back to the 1st screen.		Finished Press ENTER when all data has been entered.

3. Verify the data in these fields are correct.

4. Press ENTER to save and exit this screen.

Continue to Financial Statement Limits and Descriptors.