Sales Tax & Sale Account Sub-ledger Codes

Function Key Explanations
	View a list of existing data
	Delete current tax code
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	Print list of tax rate codes
	Clear field
	Exit screen

In various data entry programs, you have the ability to define the different sales tax levels that you wish to use. The different programs will then calculate the actual dollar value of the tax and display it for you. This option allows you to breakdown the different types of taxable and non-taxable items. This option also allows you to use the state of sale code to breakdown non-taxable codes even further. These are helpful at the end of the month when you need to determine the different categories of non-taxable dollar sales for tax reporting purposes.

Your system comes setup with three (3) sale account codes (AG - Farm Use, GV - Government Use, RS - Resale) which you can modify or add to. If you are planning on adding any sale account codes, you will probably need to write down any codes and evaluate each one's purpose before entering them into the system. You must also enter any sales tax codes that are applicable to your company.

Go to the Admin>>Update System Information>>T-Sales Tax & Sale Acct Sub-Ledger Codes

You must complete this screen for EACH sales tax code and EACH type of Sale Account Code you want to add. This screen only holds one type of code's information.

Complete this screen. (Click on a field name for an overview. An asterisk (*) denotes required fields.):

*Tax Code Enter a two-character tax code that describes this type of sale.	*Description Enter a description up to 12 characters long for you to identify this type of tax code or sale account code.		* Type This field identifies what type of code you are setting up (i.e. state, city, county, misc.., or subledger).

Payable GL # Each of the codes you enter must be assigned to a General Ledger Account even if the tax percentage is zero. Suggested setup would be to place General Ledger Account number 27000 in this field.	State of Sale Subledger This code aids in splitting non-taxable sales made in the Rental billing programs from the taxable sales. If the necessary General Ledger sales account does not exist at the time of the invoice, it will be added to the system by the invoice. We highly recommend leaving this field blank until further reviewed with a technical support technician.
Round Tax per Item ? If Y every item is rounded up. If no rounding only occurs on the total.
% Enter the sales tax percentage for this type of sales tax code.	Parts		Equipment
Base Tax Use this field to utilize a base tax rate that you want to use.			Factor Trade-In to Calculate Tax? If you want to include trade-in equipment on the base rate calculation, enter (Y) in this field. If you do not want to include the trade-in equipment, enter (N) in this field.
Split Tax? If you put a "Y" in the split tax field, it opens up the other fields on this screen.
Labor Freight Mileage Other Shop Supplies Fuel Delivery/Pickup Miscellaneous Rental	(I)tem or (T)otal If you want to set each item to be calculated using the base tax rate, enter an (I) in this field. If you want the total of the parts sale to be calculated using the base tax rate, enter a (T) in this field. Accumulate Range Answer (Y)es to calculate tax on each level, not stopping at the first "up to",. Otherwise, answer (N)o. Up to $ Use this field to setup a fixed dollar value in order to implement the base tax for parts.	% Use this field to setup a fixed percentage in order to implement the base tax for parts.	(I)tem or (T)otal If you want to set each item to be calculated using the base tax rate, enter an (I) in this field. If you want the total of the equipment sale to be calculated using the base tax rate, enter a (T) in this field. If you leave this field blank, you will be able to edit the New and Used fields below. Accumulate Range Answer (Y)es to calculate tax on each level, not stopping at the first "up to",. Otherwise, answer (N)o. Up to $ Use this field to setup a fixed dollar value in order to implement the base tax for parts.	% Use this field to setup a fixed percentage in order to implement the base tax for parts.
			New Use this field to enter the retail amount for the piece of new equipment to purchase.	Used Use this field to enter the retail amount for the piece of used equipment to purchase.

Press ENTER to save and exit the data you have entered.
A blank tax code screen will appear.
If you would like to add more codes follow steps 1-5.
If you are finished entering tax and sale account codes and would like to continue with the setup, press F9 twice.