Company Information

These fields should default to the information you entered in the System Information Setup. Correct any incorrect information at this time. This is the information that will print on the W-2s at the end of the year.

Answer (Y)es if you are indicating that the state unemployment is exempt from Cafeteria Plan and 401 K deductions. Answer (N)o if you are indicating that the state unemployment is NOT exempt from Cafeteria Plan and 401K deductions.

The system calculates state unemployment and withholdings for up to four (4) different states. After deciding a sequential order, enter the current dollar amount of the state unemployment limit for each state that your company must pay unemployment.

Enter the number (1-4) of states in which your company must report unemployment and/or income tax.

Enter the current percent amount found in the Circular E that is required to withhold from employee's pay checks for Medicare taxes.

Enter the number of hours you normally pay the majority of your hourly employees. Maximum value: 99

Enter the dollar value of the current Medicare limit. This is the value at which Medicare is no longer withheld from an employee's pay check once his/her YTD gross pay reaches this limit.

Enter the current percent which can be found in the Circular E.

Enter the dollar value of the current FICA limit. This is the value at which FICA tax is no longer withheld from an employee's pay check once his/her YTD gross pay reaches this limit.

2016 Rate 118500

2017 Rate 127200

2018 Rate 128400

Enter the percentage amount that the employer is responsible for paying for each employee pay check.

`Enter the current dollar amount of your federal unemployment tax limit. Once an employee's YTD gross pay reaches this limit, federal unemployment tax is no longer calculated.

Enter the current percentage value for which your federal unemployment tax liability is calculated.

2016 percent is .800

Enter the limit at which the employee is no longer required to contribute, if applicable. If your company is not required to enforce this type of payment, leave blank.

Enter the percentage value at which the tax liability is calculated, if applicable. If your company is not required to enforce this type of payment, leave blank.

Enter your company's federal taxpayer ID which will be printed on your quarterly reports and on the W-2 forms.

This federal annual deduction can be found in the current release of the federal publication Circular E. This value must be entered in this field before the federal withholding tax can be calculated correctly.

2016 amount is 4050

2018 Fed Annaul Deduct 4150

This is where you enter your state tax ID and the state abbreviation in the same order you entered them in the unemployment fields.

You may enter up to ten (10) different voluntary deductions your company allows. Each description can be up to sixteen (16) characters in length.

For each voluntary deduction listed on the left, there must be a corresponding General Ledger number to which the payroll system will automatically post each time that type of deduction is made from an employee's pay check.

Enter the name of the locality if you have employees subject to local income taxes.

Enter the above corresponding deduction number for local income tax.

401K Letter Code for Box 12 of W-2 form.

Enter the General Ledger account number which corresponds to your payroll bank account. The total net pay for a pay period is credited to this account.

Enter the liability General Ledger account number which corresponds to the total amount of federal withholding tax which is deducted from each employee during the pay period and for which you are liable to deposit. The total tax calculated is credited to this account.

Enter the liability General Ledger account number which corresponds to the total amount of FICA/Medicare tax you are required to deposit.

Enter the General Ledger account number that corresponds to the payable account. The offsetting entry will be the same Employer Payroll Tax expense that the employer's share of FICA is posted to. If you don't want it to post, leave this field blank.

Enter the liability General Ledger account corresponding to the total amount of state income tax withheld. If withholding taxes from more than one state and would like to post amounts to the same account, simply enter the account number in each state number field.

Enter the liability General Ledger account corresponding to the total amount of state unemployment paid. If paying taxes for more than one state and would like to post to the same account, enter the same account number in each state number field.

The amount of FICA tax for which the employer is liable is debited to this account.

You may enter up to ten (10) different voluntary deductions your company allows. Each Department description can be up to twelve (12) characters in length.

Enter the General Ledger account number which corresponds to each of the departments. The total gross salary of each employee is summarized by department and debited to the corresponding General Ledger account.