Manufacturer/Suppliers

Each manufacturer of parts in which you carry should be assigned a unique, one to three character identification code. Each supplier through whom you purchase parts should also have a one to three character identification code. When these codes are setup and assigned to particular part numbers, they provide common information for all these parts.

Add New Manufacturer/Suppliers

Copy Information from Existing Manufacturer/Supplier to New Manufacturer/Supplier

Add New Manufacturer/Suppliers

If you purchase parts directly from the manufacturer, it is not necessary to fill in the supplier information. However, if you purchase parts through a supplier other than the manufacturer, you may enter a supplier code.

Select Parts Inventory Menu>>File Update>>Manufacturer/Suppliers
Enter the Manufacturer Code in the appropriate field whose information you wish to add and press ENTER.

This is the code you assign this particular manufacturer and will use to identify this manufacturer in the business system.
Select Yes to add it at this time.
Type in the Name/Desc of the manufacturer. While in this field press F5 to bring up the information screen.
Complete this information screen. (Click on a field name for an overview)

Manufacturer / Supplier Information

Address

City

State/Province

Zip

Country

Phone

Fax

Contact

E-mail

Website

Dealer ID

Press ENTER to save your changes and exit, or press Esc to exit without saving your changes.

Continue entering the information requested on this screen. (Click on a field name for an overview)

Price Book Code Enter the code assigned by business system identifying the on-line price book for this manufacturer. Press F2 to view a list of existing price books installed on your system.		LAST ORDER	RANGE OF SEASONS 1 2
Lookup Mfr. Code This code identifies the type of interface used to share information with vendor software. Contact Basic Software Systems for the appropriate code, if applicable.	Type If applicable, enter catalog interface code provided by Basic Software Systems.		Days Lead Time Enter the number of days prior to the beginning month for orders to be considered.
*Mfr. Interface* This is the manufacturer's interface code. The system uses this code to define appropriate order options.		No. This read-only field indicates the last order number created for this manufacturer/supplier.	Beginning Month Enter the month the season begins.
A/P Vendor No. If the supplier exists in the Accounts Payable module, enter their Accounts Payable account number.		Date This read-only field indicates the date of last order placed for this manufacturer/supplier.	Ending Month Enter the month the season ends.
Inventory G/L No. Enter a General Ledger account number ONLY if overriding the normal posting pattern.		Amt$ This read-only field indicates the total dollars of parts purchased on this last order.	Days Lag Time Enter the number of days after the ending month for orders to be considered.
A/R Customer No. If the supplier exists in the Accounts Receivable module, enter their Accounts Receivable customer number.
*Always Taxed (A,N)* Specify if this manufacturer's parts are (A)lways or (N)ever taxable without having to mark each part individually. Otherwise, leave this field blank. NOTE: This will over ride the default settings in setup/admin and the customer master record.		*Manuf. Allows Auto Stock Ordering* Enter the appropriate letter to allow automatic ordering during: S - Stock Orders, I - Invoicing, B - Both Stock Orders and Invoicing,C - Customer Order Invoicing Only (i.e. Advanced order prompting only) N - Do Not Allow Automatic Ordering
Tax These fields provide the ability to enter an overriding percentage for tax that may differ than the system defaults. Otherwise, leave these fields blank. State The value entered here should correspond to the State Tax field entered on the invoice header. County The value entered here should correspond to the County Tax field entered on the invoice header. City The value entered here should correspond to the City Tax field entered on the invoice header. Misc. The value entered here should correspond to the Misc. Tax field entered on the invoice header.		Months in inventory to auto order If the part is not in inventory for at least this length of time then it will not be included in the automatic stock order process.
		*Default Special Status thru POS* Enter the code you would like placed in the special status field on all parts entered through the Point-of-Sale programs. If left blank the system checks the setup/admin default
*Months No Sale for AP Status* Enter the number of months a part must be in inventory without a sale before it is placed on automatic phaseout status. If this field is completed it will override the months identified for all manufacturer/suppliers in the Parts System Information.		*Print Bar Code Labels* Enter (Y)es to print bar code labels with retail prices Enter X to print bar code labels without retail prices Enter (N)o to not print bar code labels
*Default Customer Order Type* Place the type of order to default when a part is placed on order from invoicing.		Force Entry of Bin Location Enter (Y)es if a bin location MUST be entered when any parts are added to inventory. Otherwise, enter (N)o. Force Entry of Pricing Category If "Y" when a part is being added to the system a pricing category will be required.
*Auto Part Numbering* If you answer (Y)es, the system will automatically generate a part number when a new part is added to your inventory.	*Prefix* If you answer (Y)es to the previous question, enter up to a 3 character prefix for the part numbers that are generated for this manufacturer/supplier.	Starting Number This number is the number the system will begin numbering your next part number at if you instruct the system to do so in the Auto Part Numbering field. If you answer (Y)es, the system will automatically generate a part number when a new part is added to your inventory.
If Cost/List is not provided on Price Book, auto calc Cost/List as ___ % of List/Cost You will have two different options when pressing F6: If cost is not provided on this particular manufacturer price book, automatically calculate cost as a certain percentage (you will indicate this percentage) of list price. OR If list price is not provided on this particular manufacturer price book, automatically calculate list price as a certain percentage (you will indicate this percentage) over cost.

PAGE DOWN TO SECOND SCREEN

Continue entering the information requested on this screen. (Click on a field name for an overview)

Manufacturer Code This read-only field displays the manufacturer code you are currently working with. Supplier Code This read-only field displays the supplier code (if applicable) you are currently working with.			Name/Desc This read-only field displays the manufacturer name/description you are currently working with. *Name/Desc* This read-only field displays the supplier name/description (if applicable) you are currently working with.				SCREEN 2 OF 2
	Method	Markup %	cF10 Custom You can set a custom pricing method on a category. The method and percent can be set here but the code needs to be done in setup/admin>>update system information>>Parts Inventory>>cF10. F10Copy Pricing Ranges You can copy the pricing ranges from another mfr/sup to the one you are on, or you can copy the price ranges from the one you are on to an other mfr/sup.
- Wholesale METHOD: This field specifies whether the wholesale pricing is calculated as a percentage above (C)ost or below (L)ist. MARKUP %: Enter the percentage used for the wholesale pricing method calculation. This can be a positive or negative percent.
- Warranty METHOD: This field specifies whether the warranty pricing is calculated as a percentage above (C)ost or below (L)ist. MARKUP %: Enter the percentage used for the warranty pricing method calculation. This can be a positive or negative percent.

Retail (10 Values entered in these fields determine the retail pricing calculation used for parts whose list price falls between the Low and High $ Ranges. price ranges)	Low $ Range Enter the lowest dollar value in the range.	High $ Range Enter the highest dollar value in the range.	Method Enter the code identifying if the retail pricing calculation will be based on a percentage above (C)ost or above (L)ist.	% Enter the percentage used for the retail pricing calculation for the current range. This can be a positive or negative percent.	*Days/Supply* Enter the number of days (1-365) you want the system to use when an automatic order is generated. If the field is left blank, then the value will be determined at the time of ordering.	Min Sales to Stock Enter the minimum quantity that must be sold before the part will start being included in the automatic stock orders.	Min Months of Sales Enter the minimum number of months the part must be in inventory before it will be evaluated during the automatic stock ordering process.
PROMO Start Date Enter the date (MMDDYY) that the promotional pricing will begin.		End Date Enter the date (MMDDYY) that the promotional pricing will end.		Pricing Method This is the pricing method used for the promotion. The options are: L - List price C - Cost price R - Retail Price				% Enter the percentage that will be used for the promotional pricing calculation. This percentage can be positive or negative.

Press ENTER to save this record. You may enter another record or

press F9 to exit this program.