Journal Entries

Function Key Explanations
	To view a list of existing data
	To print Journal Entry
	To clear screen
	To exit program

A journal entry is a way for you to enter debits and credits to an account total. Your goal in completing the journal entry is obviously to keep "balanced." This means that all your debit entries are equal to all the credit entries. All entries completed under the Journal Entry option will be associated with the General Ledger Journal Entries (GJ).

Select General Ledger Menu>>Processing>>Journal Entries.
When your JOURNAL ENTRIES screen appears
press ENTER to add your transaction.
You will see an EDIT DETAIL LINE screen. Complete this screen. (Click on a field name for an overview. An asterisk (*) denotes required fields.)

EDIT DETAIL LINE
*Div g/l # This first two digits of this field defaults to the current division. Verify you are in the correct division. Enter the five digit General Ledger number which represents the account you are debiting/crediting.
REFERENCE Enter the counter invoice number or receipt number as the reference in this field. Whatever is entered in this field will appear in the reference field of the transaction in the General Ledger.
Customer No. If one of your Accounts Receivable General Ledger account numbers have been entered in the General Ledger number field, you must enter the customer's Accounts Receivable account number in this field. Press F2 for a pop-up list.
Stock Number If one of your Equipment Inventory or Floor Plan General Ledger account numbers have been entered in the General Ledger number field, you must enter an equipment stock number in this field. Press F2 for a pop-up list.		*DEBIT Enter the dollar amount which is to be posted to the General Ledger number entered on this detail line screen.	*Credit Enter the dollar amount which is to be posted to the General Ledger number entered on this detail line screen.
Description Describe this transaction in the General Ledger Transaction File.	DATE Enter the date (MMDDYY) that you wish these transactions to post to the General Ledger.

Press ENTER to save this information.
Repeat 2-4 until all details are entered.
Verify all the information is correct. Your total debits and TOTAL CREDITS should balance at the bottom of the screen with a zero amount in the DIFFERENCE fields. If you receive a message that you are out of balance, please contact a BSS support technician.

This amount displays balance remaining.

These view only fields are total fields for the accumulative values from debits and credits. The amount difference displays balance remaining.

These view only fields are total fields for the accumulative values from debits and credits. The amount difference displays balance remaining.
- If the information is correct you can:
1. - Press F8 to print the transactions you entered.
  - Press F10 to post to the General Ledger.
If it is not correct you can:
- Highlight the transaction and press ENTER to make changes.
- Delete an entire transaction by highlighting the line and pressing DELETE.

Once you have posted to the General Ledger, you may enter another journal entry or press F9 to exit the program. An edit list will print listing all the entries made to the General Ledger.

The F8 print key listed at the bottom will print an edit list based on the entries you have made so far. This can be used when you are interrupted and lost your place or if you want to double check your entries as you go.