Cash Disbursements

The Cash Disbursements option allows you to record payments made from your company for items or services in the General Ledger module.

Select General Ledger Menu>>Processing>>Cash Disbursements.
Complete this screen. (Click on a field name for an overview. An asterisk (*) denotes required fields.)

*BANK G/L NO

Press ENTER when you are ready to continue.
When your CASH DISBURSEMENTS screen appears
DIV G/L #

REFERENCE

CONTROL

DESCRIPTION

DEBIT

CREDIT

01-10200

111

ELECTRIC BILL

100.00
press ENTER to add your transaction.
You will see an EDIT DETAIL LINE screen. Complete this screen. (Click on a field name for an overview. An asterisk (*) denotes required fields.)

EDIT DETAIL LINE
*Div g/l # This first two digits of this field defaults to the current division. Verify you are in the correct division. Enter the five digit General Ledger number which represents the account you are debiting/crediting.		Discount GL # Enter the General Ledger number for this discount. This will default from the Key GL Accounts in the setup/admin area.
REFERENCE The check number comes forward, if the offset is a controlled AR account and the customer is open item than an invoice number will be required.		Discount TAKEN If you wish to post an amount to your Discount General Ledger account, enter the dollar amount for which you are allowing the customer a discount. A positive amount is assumed to be a debit to the Discount General Ledger account.
*Customer No. If one of your Accounts Receivable General Ledger account numbers have been entered in the General Ledger number field, you must enter the customer's Accounts Receivable account number in this field. Press F2 for a pop-up list.
STOCK NUMBER If one of your Equipment Inventory or Floor Plan General Ledger account numbers have been entered in the General Ledger number field, you must enter an equipment stock number in this field. Press F2 for a pop-up list.		*DEBIT Enter the dollar amount which is to be posted to the General Ledger number entered on this detail line screen.	*Credit Enter the dollar amount which is to be posted to the General Ledger number entered on this detail line screen.
Description Describe this transaction in the General Ledger Transaction File. The description from the first screen will default here.	DATE This is the date the transaction will be posted.

Press ENTER to save this information.
Repeat 7-8 until all details are entered.
Verify all the information is correct. Your total debits and TOTAL CREDITS should balance at the bottom of the screen with a zero amount in the DIFFERENCE fields.

This amount displays balance remaining.

These view only fields are total fields for the accumulative values from debits and credits. The amount difference displays balance remaining.

These view only fields are total fields for the accumulative values from debits and credits. The amount difference displays balance remaining.

- If the information is correct you can:

- - Press F7 to print a check.
  - Press F8 to print the transactions you entered.
  - Press F10 to post to the General Ledger.

If it is not correct you can:

- Highlight the transaction and press ENTER to make changes.
- Delete an entire transaction by highlighting the line and pressing DELETE.

Once you have posted to the General Ledger, you may enter another cash disbursement or press F9 twice to exit the program.
When you exit the program an edit list will print listing all the entries made to the General Ledger.

The F8 print key listed at the bottom will print an edit list based on the entries you have made so far. This can be used when you are interrupted and lost your place or if you want to double check your entries as you go.