Recurring Entries File

Create a New Group

Edit a Group

Delete a Group

Add a Group

1. Select General Ledger Menu>>File Update>>Recurring Entries File.

2. If no group exists you will be prompted to add one.  If a group already exists you may add one by pressing F4 to Create New Group. Groups are transactions that are similar.  Example:  You may wish to create a group entitled Vehicles for your automatic bank drafts on company vehicles.

3. Enter your Group Name and press ENTER.

4. When your RECURRING ENTRIES EDIT GROUP screen appears press ENTER to add your transaction.

5. You will see an EDIT DETAIL LINE screen.

6. Complete this screen.  (Click on a field name for an overview. An asterisk (*) denotes required fields.)

7. Press ENTER to save this information.

8. Repeat 4-6 until all details are entered.  

9. Verify all the information is correct. Your total debits and TOTAL CREDITS should balance at the bottom of the screen with a zero amount in the DIFFERENCE fields.  

   This amount displays balance remaining.

   These view only fields are total fields for the accumulative values from debits and credits.  The amount difference displays balance remaining.

   These view only fields are total fields for the accumulative values from debits and credits.  The amount difference displays balance remaining.

10. If the information is correct you can, press F10 to save your changes.  If it is not correct you can highlight the transaction and press ENTER to make changes or delete an entire transaction by highlighting the line and pressing DELETE.

11. Once you have saved your changes, you may create another group, edit a group, delete a group, or press F9 to exit the program.

Edit a Group

1. Select General Ledger Menu>>File Update>>Recurring Entries File

2. Highlight the Group you are wanting to edit and press ENTER.

   This is your recurring group name.  Press F2 for a list of existing names.

3. When your RECURRING ENTRIES EDIT GROUP screen appears press ENTER to add your transaction.

4. You will see an EDIT DETAIL LINE screen. Complete this screen.  (Click on a field name for an overview. An asterisk (*) denotes required fields.)

5. Press ENTER to save this information.

6. Repeat 4-6 until all details are entered.  

7. Verify all the information is correct. Your total debits and TOTAL CREDITS should balance at the bottom of the screen with a zero amount in the DIFFERENCE fields.  

   This amount displays balance remaining.

   These view only fields are total fields for the accumulative values from debits and credits.  The amount difference displays balance remaining.

   These view only fields are total fields for the accumulative values from debits and credits.  The amount difference displays balance remaining.

8. If the information is correct you can, press F10 to save your changes.  If it is not correct you can highlight the transaction and press ENTER to make changes or delete an entire transaction by highlighting the line and pressing DELETE.

9. Once you have saved your changes you may edit another group, create a group, delete a group, or press F9 to exit the program.

Delete a Group

1. Select General Ledger Menu>>File Update>>Recurring Entries File

2. Highlight the Group to remove and press F3 to delete.

3. Confirm this is the correct Group you are wanting to delete.  Select Yes and press ENTER.  Otherwise, select No.

4. Once you have made your changes you may delete another group, create a group, edit a group, or press F9 to exit the program.